How Much Does Payroll Outsourcing Cost? A Breakdown of Pricing


This offer can’t be combined with any other QuickBooks offers. Offer only available for a limited time and to new QuickBooks customers. A payroll service is when an outside company that specializes in the payroll process offers its services. With the help of the internet, payroll services are now even more convenient and accessible. Includes pricing and ratings for the top payroll companies, along with answers to common questions.


Many offer basic features such as automated payroll, automated taxes, and leave tracking. If you require more advanced functionality, look for features such as digital signatures, FICA tip credit, and lifetime accounts. CPAs can be a big help come tax time, but some businesses may find that the extra fees a CPA charges cost more than they anticipated.

Payroll pricing that’s surprising (in a good way)

The discounts do not apply to additional employees and state tax filing fees. Your account will automatically be charged on a monthly basis until you cancel. If you add or remove services, your service fees will be adjusted accordingly.

  • Electronically deposit payroll funds onto a prepaid paycard for easy access.
  • Because of their level of expertise, a full-time dedicated CPA can be expensive to hire, so most small and midsize businesses work with CPAs on an hourly or project basis.
  • With a Law Degree from City University of London, she has used her legally-honed research and analytical skills to develop expertise in the Business Services world.
  • See how we help organizations like yours with a wider range of payroll and HR options than any other provider.
  • That’s because you can either select a fully managed payroll service, or just the parts of the service that suit you.

This remote access can make things more difficult if you need to get in touch with someone right away. Note that not all of these costs may apply, depending on how payroll is processed. Focus on what matters most by outsourcing payroll and HR tasks, or join our PEO. Companies such as ADP and PayChex might charge around $3 per check for basic services. looked at the best payroll companies in the business and came up with these top choices. Take a look at the average cost for each of the services below and add them together to calculate your total estimated spend.

Do I need an entire payroll team?

Build your handbook online in collaboration with a leading employment law firm. It can include your custom policies as well as regularly updated federal and state policies. Get assistance with managing your unemployment insurance processes. Meet state reporting requirements for new and rehired employees and independent contractors.

  • When you combine products and services, our processes are streamlined so you experience substantial savings every year you are with us, guaranteed.
  • Many offer basic features such as automated payroll, automated taxes, and leave tracking.
  • Milestone recommends Gusto or Rippling, as the industry standard for Payroll.

While this option allows for more personal service, it does have its drawbacks. Depending on the software they use, the process might prove more complicated than other payroll services. You also need to make sure any local bookkeepers are aware of changes to labor and tax laws each year. Online payroll services cost at least $55 a month and are usually between $14 to $25 per employee, however, larger employers will see a lower per-employee cost.

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Using a Payroll Services Pricing provider cuts down on mistakes which saves you money in the long-run. Payroll providers have complete and up-to-date labor and tax laws built into the system. If you want an option that’s dedicated to the payroll process, your best bet is a full-service payroll provider.

expect to pay

With this option, you can outsource every part of the payroll process to an organization dedicated to the task. These prices are subject to change based on the services used. These prices are based on a company with 30 employees or less, so prices are also subject to change if you have a larger employee count. The payroll service will use this data to do the rest of the processing for each pay period. Depending on the services you use, the outsourcing service will take care of all payments and tax deductions involved with your payroll. While cost is a major deciding factor, it should never be your only consideration.

A payroll service should completely handle all aspects of payroll and is liable for any mistakes made with taxes and withholdings. A human capital management platform that offers useful tools for managing payroll. Payroll providers often offer multiple service plans with different features and services. This gives you the ability to find a plan that fits your budget and needs.

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You also want to make sure that whatever systems the service uses are easy to understand and can integrate with your existing software. Otherwise, you’ll be spending money to replace all your programs and time trying to understand it all. However, the outsourcing costs may outweigh the advantages because of overhead costs that compare to that of a dedicated payroll solutions service. Square Payroll is best for businesses that already use Square for POS and want to consolidate their vendors. Because multistate payroll is included, it’s also ideal for employers with employees in multiple states.

Automation is important for cutting costs and increasing efficient practices. When choosing to automate your business processes, it’s important to compare the systems available so you choose services that are compatible. Payroll costs per employee will vary depending on your business size and individual needs. The two most common payment models are per employee per processing and per employee per month . Add-ons can drastically increase payroll expenses, so employers may want to confirm what services are included in the package before making a commitment with a provider. If you can’t afford in-house bookkeeping and outsourcing payroll is off the table, you can do payroll yourself.

Although no one pricing structure works best for all small businesses, it’s important to understand exactly what you’re paying for and what it covers. Here are some fees to watch for when you’re choosing a payroll provider. If you are looking for DIY payroll software that you install on your own computers or access online, you may have to pay a license fee for it. This may be charged either as a monthly subscription or as a perpetual license fee, which is a one-time payment. It usually costs more upfront than a monthly subscription, and there may be annual upgrade costs as well.

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